Town Clerk

Sherrie L. Jacobs
Notary Public – Registrar of Vital Statistics

(607) 775-3454

Office Hours:
Monday thru Friday
9:00 AM – 12:30 PM
1:30 PM – 4:00 PM
Also by Appointment

Bingo

BINGO & OTHER CHARITABLE GAMING

Licenses for Bingo and other Charitable Gaming activities must be approved by the Town Board, and then issued by the Town Clerk.

For more information regarding the complete rules and requirements for Charitable Gaming, please see the New York State Racing and Wagering Board (www.racing.ny.gov) under the heading Charitable Gaming.

Birth / Marriage / Death Records

BIRTH/DEATH/MARRIAGE RECORDS

Birth Certificates are filed in the municipality in which the person was born, Death Certificates are filed in the municipality in which the person was declared dead, and Marriage Certificates are filed in the municipality in which the Marriage License was purchased. Certified copies of these documents are available at a cost of $10 each, with a completed application and current photo identification required.

A certified Death Certificate can be obtained by the spouse, children, parents, or siblings of the deceased. A certified Birth Certificate can be obtained by the person named on the Birth Certificate, if 18 years of age or older, or by the parents of the person named on the Birth Certificate. A certified copy of a Marriage License can be obtained by the spouses named on the Marriage License. A person with a New York State Court Order or a documented judicial need can also obtain certified copies of these documents. Vital Statistics records are NOT available for perusal by the general public for genealogy or other purposes. Uncertified copies of Birth, Death, and Marriage records can be obtained for genealogical purposes according to the following New York State criteria:

Birth Certificate – The Birth Certificate must have been on file for at least 75 years AND the person named in the Birth Certificate is known by the applicant to be deceased.

Death Certificate – The Death Certificate has been on file for at least 50 years.

Marriage Certificate – The Marriage Certificate has been on file for at least 50 years AND the spouses named in the Marriage Certificate are known by the applicant to be deceased.

Burial Permits are filed in the municipality in which the deceased is buried. Copies of Burial Permits may be obtained by the same persons who would be eligible to receive a certified copy of a Death Certificate.

Dog Licenses

DOG LICENSE

The Town Clerk’s Office acts as the issuing agent for dog licenses in the Town of Conklin. Regulations are covered in both the Agriculture and Markets Law of the State of New York and various Town of Conklin Local Laws. 

OBTAINING A LICENSE:

• When should a dog be licensed? Dogs must be licensed in Conklin when the dog reaches four months of age. Rabies vaccination may be administered after the puppy reaches three months of age. NYS law provides one month to allow the owner to have their animal vaccinated prior to licensing.

• Where? Application is made at the Town Clerk’s Office. They may be done in person or through the mail. If requested by mail, a self-addressed, stamped envelope must be provided. Office Hours: 9 AM to 4 PM (Closed for lunch 12:30 PM – 1:30 PM) Monday through Friday.

• What are the requirements? For a spayed or neutered dog, a certificate signed by a licensed veterinarian showing that the dog has been spayed or neutered, must accompany the application unless the certification is already on file. If submitted by mail, the certificate will be copied for the files and returned to you. Certificate of Rabies vaccination, or a certificate by a licensed veterinarian stating why the life of the dog would be endangered by the vaccine, must accompany application. If submitted by mail, the certificate will be copied for the files and returned to you. In the case of a guide dog, satisfactory proof that the dog is in fact used for that purpose must accompany application.

• What is the cost? $ 2.50 Spayed Female/Neutered Male $10.00 Local Fee * $12.50 Total Due

 $ 7.50 Unspayed/Unneutered Male $ 3.00 NYS Spay/Neuter Fee $10.00 Local Fee * $20.50 Total Due.

Late fees for delinquent dog licenses are assessed as follows:

If the license is more than 30 days overdue, a $10 late fee is due in addition to the regular licensing costs.

If the license is more than 60 days overdue, a $20 late fee is due in addition to the regular licensing costs

• The local fee collected for the dog licenses is used solely for the controlling of dogs and maintenance of the Front Street Animal Shelter. 

DOG CONTROL LOCAL LAW: According to the Dog Control Local Law of the Town of Conklin, it is unlawful for any owner of any dog to permit or allow the dog to run at large unless the dog is restrained by an adequate leash or unless it is accompanied by its owner or a responsible person able to control it by command. Any dog found running at large is subject to seizure. For additional information contact the Dog Control Officer at 343-5147 or the Town Clerk at 775-3454.

Election Information

ELECTION INFORMATION

 

Town Clerk Sherrie L. Jacobs (607) 775-3454

Although the Town Clerk oversees the election process in the Town of Conklin, the Broome County Board of Elections conducts all elections and can be reached at 778-2172.

New York State Voter Registration Forms: These forms are available at the Town Clerk’s Office as well as the Board of Elections. Deadline Information: You can register in person at the County Board of Elections on any business day except election day.

If you want to vote in an election, you must mail or deliver the registration form to the Broome County Board of Elections no later than 25 days before the election in which you want to vote. Your eligibility to vote will be based on the date you file the form and the Broome County Board of Elections will notify you of your eligibility. You must meet the following qualifications to register to vote:

 

• Be a U.S. citizen

• Be 18 years old by the year in which you file the registration (Note: You must be 18 years old by the date of the general, primary or other election in which you want to vote.)

• Live at your present address at least 30 days before an election

• Not be in jail or on parole for a felony conviction

• Not claim the right to vote elsewhere Applications for Absentee Ballots are also available at the Town Clerk’s Office as well as the Broome County Board of Elections. Note: You must re-register to vote if you change your name and/or address or if you wish to change your political party since the last time you voted.

Freedom Of Information Requests

FREEDOM OF INFORMATION REQUESTS

Freedom of Information (FOIL) requests may be submitted on paper or electronically via e-mail. The Town of Conklin has a FOIL request form, but it is not required that an applicant use this form.



The Town has five business days after a request is received to either approve or deny the request, with the reason for denial if that is the case, and twenty business days in which to gather the information requested and make it available to the applicant. If the FOIL request is excessively large or complex, it may take longer than the twenty days and this will be explained to the applicant.

Handicapped Parking Information

HANDICAPPED PARKING PERMIT

Town Clerk

Sherrie L. Jacobs

(607) 775-3454

 Handicapped Parking Permits are issued for a six-month period (Temporary - red hangtag) or a three-year period (Permanent - blue hangtag).

Instructions for Completion of Application

Read instructions and then print form.

Legibility and Completeness:

The Parking Permit Application form has three parts:

Part I To be completed by the applicant.

Part II To be completed and signed by the certifying physician.

Part III “For Official use only”.

It is the applicant’s responsibility to ensure that Parts I and II are complete and legible. Incomplete or illegible applications will be returned without approval. You must provide your Driver’s License in order to receive a Parking Permit. If you do not have a Driver’s or Non-Driver’s license, contact the Town Clerk’s Office at 775-3454 for further information.

Filing of Application:

Completed applications may be brought to the Town Clerk’s Office at 1271 Conklin Road, Conklin, NY.


METERED PARKING WAIVER

Town Clerk

Sherrie L. Jacobs

(607) 775-3454

Instructions for Completion of Application

Read instructions and then print form. Legibility and Completeness:

The Metered Parking Waiver Application form has three parts:

Part I To be completed by the applicant.

Part II To be completed and signed by the certifying physician.

Part III “For Official use only”.

It is the applicant’s responsibility to ensure that Parts I and II are complete and legible. Incomplete or illegible applications will be returned without approval. You must provide your Driver’s License in order to receive a Metered Parking Permit. If you do not have a Driver’s or Non-Driver’s license, contact the Town Clerk’s Office at 775-3454 for further information.

Filing of Application:

Completed applications may be brought to the Town Clerk’s Office at 1271 Conklin Road, Conklin, NY.

Hunting / Fishing Licenses

HUNTING LICENSES

Town Clerk

Sherrie L. Jacobs

(607) 775-3454

Office Hours: Monday - Friday

9:00AM – 12:30PM

1:30PM – 4:00PM



Hunting & Trapping

HUNTING LICENSE FEES

LICENSE TYPE AGE FEE  
Small Game 16 - 69 yrs. $26  
Small & Big Game 16 - 69 yrs. $29  
Sportsman (Small game, big game & fishing) 16 - 69 yrs. $47  
Super Sportsman

(Small & big game, fishing, bowhunting, muzzleloading & turkey permit)

16 - 69 yrs. $88  
Conservation Legacy

(Small & big game, fishing, bowhunting, muzzleloading, turkey permit, habitat stamp & Conservationist magazine)

16 – 69 yrs. $96  
Senior Sportsman 70+ yrs. $5
Military Disabled 16+ yrs. $5  
Bowhunting 16 – 69 yrs. $21  
Muzzleloading 14 – 69 yrs. $21  
Trapping 16 – 69 yrs. $21  
Resident Turkey 12+ yrs. $10  
Free Bowhunting 70+ yrs. / Military disabled Free  
Free Muzzleloading 70+ yrs. / Military disabled Free  
Senior/Military Disabled Trapping 70+ yrs. / Military disabled $5/Free  
Junior Small Game 12-15 yrs. $5  
Junior Archery 12-15 yrs. $9  
Junior Trapping Under 16 yrs $6
 
Non-Resident Hunting (Small Game) 16+ yrs. $85  
Non-Resident Big Game (Deer Only) 16+ yrs. $140  
Non-Resident Super Sportsman

(Small & big game, fishing, bowhunting, muzzleloading and turkey permit)

16+ yrs. $280  
Non-Resident Bowhunting 16+ yrs. $140  
Non-Resident Muzzleloading 14+ yrs. $140  
Non-Resident Bear Tag 16+ yrs. $30  
Non-Resident Turkey Permit 12+ yrs. $30  

 Non-Resident Bear Tag     16+ yrs.    $50

  Deer Management Permit (DMP)     14+ yrs.    $10

12+ yrs. (Youth Bowhunting Only)

MUST APPLY BY OCTOBER 1.

RESIDENT LIFETIME LICENSES:

Lifetime Sportsman 0-4 yrs. $380

Lifetime Sportsman 5-11 yrs. $535

Lifetime Sportsman 12-69 yrs. $765

Lifetime Sportsman 70+ yrs. $65

Lifetime Small & Big Game $535

Lifetime Fishing  0-69 yrs. $460

Lifetime Fishing 70+ yrs. $65

Lifetime Trapping $395

Lifetime Bowhunting $235

Lifetime Muzzleloading $235

To qualify for a hunting license, applicant must have a Hunter's Education Certificate or a valid previous Hunting License.

• Junior Hunting and Junior Archery applicants must be accompanied by parent or legal guardian. A Birth Certificate is required for 1st time applicants.

• Junior Archers must have a Hunter's Education Certificate or a previous Hunting License plus a Bowhunter's Education Certificate or previous Junior Archery License.

• Junior Hunting applicants must have a Hunter's Education Certificate or previous Junior Hunting License.

• Applicants under the age of 18 years who are hunting Big Game for the first time as a holder of a Big Game License, must be accompanied by a parent or legal guardian, or person over 18 with at least one year experience in hunting deer or bear. The parent, guardian or person over 18 must have a current license that allows the hunting of big game.

• Senior Citizens age 70 and older become eligible for a reduced license fee of $10.00.  At age 70, with the purchase of a Senior Sportsman, bowhunting and muzzleloading privileges are free, but still require proof of training. A Senior trapping license costs $5.  The DEC also offers a senior lifetime fishing license at a reduced cost of $65.00.

• To qualify for Military Disabled, the applicant must have 40% or greater service-related military disability documented annually by a letter from the Veteran's Administration.

The Department of Environmental Conservation (DEC) is now using a method for selling licenses, issuing Deer Management Permits (DMP) and reporting game harvest information. The system is called DECALS - DEC Automated Licensing System.

DECALS will provide sportspersons with a more convenient way to obtain licenses and permits. It will also provide issuing agents and the DEC with a more efficient system for gathering and maintaining information on hunting and trapping license buyers and license sales. In addition, the new automated reporting system will allow the DEC to tabulate and analyze game harvest more quickly and economically than ever before.

Mandatory Hunter Education

A hunter education course is required for persons who cannot provide proof that they have ever possessed a hunting license. The general course is a minimum of ten (10) hours in length. The Department of Environmental Conservation (DEC) honors hunter education certificates and sporting licenses from all other states and countries.

Mandatory Bowhunter Education

Hunters wishing to bowhunt must take an additional eight (8) hour minimum bowhunter education course. The DEC also honors bowhunter education certificates issued by:

• The National Field Archery Association or National Bowhunter Education Foundation or Interntaional Bowhunter Education Program issued in 1974 or later in any state or country;

• Any state or provincial fish and wildlife agency (Certificate or card must specify the course was for bowhunting and not a general hunting course with a bowhunting segment);

• The Ontario Bowhunters Association (on green or brown letterhead stationery with moosehead bow-and-arrow emblem until July 31, 1987); or

• The Ontario Federation of Anglers and Hunters (on letterhead after August 1, 1987.)

Residency

To qualify for a resident license, a person must live in New York State for more than thirty days immediately prior to the date of application. Land ownership in New York does not make a person a resident. Residency is that place where a person maintains a fixed, permanent, and principal home (regardless wherever temporarily located), such as where a person is registered to vote. If under the age of 18, the residence of parents or legal guardian shall be deemed such person's residence.

Active members of the Untied States Armed Forces stationed in New York and full-time college students in residence in New York State during the school year (proof required) qualify for annual resident licenses.

Deer Management Permits

Deer Management Permits (DMP) are issued by a random computer drawing and the hunter will know immediately whether successful in obtaining a permit. Although some hunters may not be selected for permits at the point of sale, there will be an opportunity to purchase leftover in a "clearance sale" later on. The $10.00 application fee for a Deer Management Permit is required for ALL DMP purchases.

Back Tags

Tags must be visibly displayed on the middle of the back while hunting, except in the Northern Zone and Catskill Park.

FISHING LICENSES

Annual Fishing 16+ yrs. $29

7 Day Fishing 16+ yrs. $15

1 Day Fishing 16+ yrs. $5

Senior/Military Disabled  70+ yrs. $5

Non-Resident Annual Fishing 16+ yrs. $70

Non-Resident 7 Day Fishing 16+ yrs. $35

Non-Resident 1 Day Fishing 16+ yrs. $15

Resident Lifetime Sportsman Age 4 yrs. or younger $380

Resident Lifetime Sportsman Ages 5-11 yrs. $535

Resident Lifetime Sportsman Ages 12-69 yrs. $765

Resident Lifetime Sportsman Ages 70+ yrs. $65

Resident Lifetime Fishing 0-69 yrs. $460 

Resident Senior Lifetime Fishing 70+ yrs. $65

Need more information?

Stop by the Town Clerk's office to pick up the Hunting & Trapping Regulation Guide and/or the Freshwater Fishing Regulation Guide or visit the DEC's website at: www.dec.state.ny.us.

Marriage Licenses

MARRIAGE LICENSES

Marriage Licenses may be obtained from any New York State municipal clerk and the couple obtaining the Marriage License may be married at any location in New York State. In order to obtain a Marriage License, the couple must provide a birth certificate for each, divorce papers or death certificate(s), if applicable, for each preceding marriage, if it is not a first marriage, and current photo identification.

Both parties must sign the Marriage License in the presence of the Town Clerk. The cost of a Marriage License is $40, which in the Town of Conklin must be check or cash. Please call the Conklin Town Clerk at 775-3454 to request an application for a marriage license and to set up an appointment to come with your documentation and to sign your license before the Town Clerk. Town Justice J. Marshall Ayres is available to perform civil marriage ceremonies and may be contacted through the Court Clerk’s office at 775-5244.

Park Permits

PARK PAVILION PERMITS

Schnurbusch Park (3) Pavilions

Conklin Forks Park (1) Pavilion


Reservations are required for use of park pavilions by all groups. To obtain a permit, an applicant should call the Town Clerk’s Office to check on availability. Once an available date has been established and the Town Clerk has taken the applicant’s name, the applicant must apply in person at the Town Clerk’s office and pay the required deposit. (No reservations by telephone) 

Pavilions in Schnurbusch Park all have water, electricity, and grills available for use.  The pavilion in Conklin Forks Park does NOT have water, but has electricity and a grill.



Permit fees shall be as follows:

Conklin Residents: (Driver's license required as proof of residency)

# in Group Deposit Required Refund Net Cost

1-74 $60 $10 $50
75 or more $150 $35 $115

Non-Residents
All $250 $100 $150

Town of Conklin Not-For-Profits

All $40 $10 $30

Other Not-For-Profits

All $80 $20 $60

 

Note: FUTURE PERMITS WILL BE DENIED if pavilions are not left in good condition with no litter or damage. Picnic tables must be returned to the pavilion(s) before leaving the park.

With each permit issued, the applicant will receive a listing of activities prohibited in the park which include:



a. Parking a motor vehicle in other than designated locations.
b. Operating a motor vehicle in excess of five (5) miles per hour or in any manner contrary to posted regulations.
c. Operating a motor vehicle on other than the designated roads.
d. Allowing dogs to run unleashed.
e. Sports in other than locations designated by the Youth Advisory Board of the Town of Conklin.
f. Entering or using the parks during other than the designated hours posted by the Town Board of the Town of Conklin.
g. Operating or parking a motorcycle, mini-bike or other form of recreational motor vehicle except on designated roads.
h. Over-night parking of motor vehicles.
j. The use of any alcoholic beverage in any town parks.
k. The use of or being under the influence of any illegal drug or substance in any town park.
l. Possess or use firearms, bow and arrow or other dangerous weapons with the park, unless authorized by law or the Town Board.
m. Disturb the peace and good order in the parks by fighting or arguing in loud voices or threaten violence to any person or the property of others.
n. Beg, hawk, peddle or solicit within the parks except as authorized by the Town Board.
o. Use profane or abusive language while in the parks.
p. Injure, deface, destroy, disturb, or remove any part of the parks.
q. Loiter in or near park restroom buildings.
r. Litter or leave behind refuse and garbage except in receptacles provided for such purpose.
s. Start a fire in a park except in park grilles, fireplaces or designated areas.
t. Fail to extinguish before leaving the park all fires started or used. The dumping of ashes or fire onto the ground is absolutely prohibited.
u. Making noise of a type and volume that a reasonable person would not tolerate under the circumstance, which noise causes public annoyance.
v. Use of parking in handicapped viewing area by any person who is not an individual(s) with a disability.
w. Use of facilities, including pavilions, for political activities, except for the following:
1. During the Town Fair candidates for political office may interface (ie, converse, shake hands, etc) with attendees. During the Town Fair political parties may rent a booth from the Fair Committee and sell food, non-alcoholic beverages or products and distribute voter registration materials.

Town of Conklin parks are normally open from 7:00 AM to 8:00 PM

Peddlers & Solicitors Licenses

PEDDLERS & SOLICITORS LICENSES

A Peddler or Solicitor License may be obtained through the office of the Town Clerk. The fee is $100. A detailed application form must be completed and the application must be approved by the Town Board. The Town of Conklin strongly DISCOURAGES door-to-door sales.